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Help Center - Hotels

How to Upload Valid Documents for Refund/Reschedule Appeal

To process your appeal at Traveloka, we need specific documents based on your chosen reason. Following the guidelines ensures your request gets a higher chance of success.

Clear, complete, and credible ✅
Too dark, cropped, or blurry ❌
  • Use official documents: when taking photos, use physical documents and not digital screens.
  • Screenshot quality: for emails, letter, articles, or online sources, make sure they come from a credible and official source.
  • Ensure document is clear: all text is readable and all four corners are visible.
  • Check the requirements: each document has specific rules, make sure your document adhere to these rules.
  • In JPG, PNG, or PDF formats, max file size 10MB per-file.

Document requirements

Please note that document requirements may vary depending on the hotel's policy and local regulations. The guidelines below are a general reference, so always provide official proof that clearly supports your reason.

ReasonExample documents
Sickness or health-related concernsMedical certificate or sickness letter
  • Hospital letterhead and stamp
  • Doctor's signature
  • Medical diagnosis
  • Date of treatment
  • Your full name
Problem with flightAirline / airport flight notice
  • Airline / airport name as sender
  • Your name as passenger
  • Clear statement of disruption

Traveloka pre-flight notice
  • Traveloka as sender
  • Your name as passenger
  • Clear statement of disruption
Force majeureNews article or official announcement
  • Location of the natural disaster
  • Time and date of the natural disaster
  • From a credible source
Business / Work relatedBusiness trip letter
  • Your full name
  • Company letterhead
  • Reason for cancellation
  • Authorized signature
Incorrect booking, and
Family or personal emergencies
Hotel's approval
  • Hotel's name as approver
  • Hotel staff name and position
  • Clear approval statement

*Your best chance is to contact the hotel directly and ask for written approval before submitting your request.
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